Managing Contacts in Outlook 2007

There is a tendency among Outlook Office users to have many contacts folders in the contacts tree to group contacts into specific categories. There may be good reasons for this but if what you really want is to view your contacts by category (such as sales, accounts, by industry etc) you can create categories and keep one master contacts folder. You can view contacts in a category list. I keep all my antivirus renewals and licence codes for customers in a set category for example and rely a lot on this Outlook feature in my work.

I use colour coding for categories. You can rename existing categories or create new ones. Use the help feature in Outlook to look up the how to’s for organizing data with categories. You can send a new contact to an existing category with a click of the mouse, or even automate the process with rules.